Human Resources Executive

1. Act as the primary point of contact with government authorities (Immigration, Ministry of Human Resources, Labour Department) for work permits and compliance.
2. Ensure the timely submission of necessary reports and documents to government agencies.
3. Assist foreign workers with employment-related matters and provide support for their welfare (FOMEMA, transportation, air travel arrangements, etc.).
4. Ensure hostel accommodation meets safety, cleanliness, and comfort standards in line with Act 446.
5. Address any maintenance or safety issues promptly.
6. Manage room allocations, monitor occupancy, and maintain records of hostel usage.
7. Ensure adherence to local safety and health regulations for foreign worker housing.
8. Manage the full-cycle recruitment process including job posting, screening, interviewing, shortlisting, and coordinating job offers.
9. Collaborate with hiring managers to understand staffing needs and job requirements.
10. Source candidates through various channels including job portals, social media, career fairs, referrals, and agencies.
11. Maintain a strong talent pipeline for future hiring needs.
12. Organize and participate in recruitment events such as walk-in interviews, job fairs, and campus drives.
13. Coordinate onboarding process and ensure a smooth transition for new hires.
14. Liaise with external manpower agencies to fulfill headcount requirements efficiently.
15. Ensure accurate and up-to-date recruitment and staffing records.
16. Prepare monthly recruitment reports, turnover analysis, and manpower dashboards.
17. Assist in implementing HR programs such as employer branding, employee referral programs, and internship placements.
18. Work closely with department leaders to resolve day-to-day HR operational issues.
19. Responsible for managing and recruiting foreign workers in compliance with Malaysian regulations and guidelines.
20. Coordinate with foreign worker agencies to ensure a smooth hiring process.
21. Maintain up-to-date records of work permits, visas, and other required documentation.