PURCHASING ASSISTANT (PROCUREMENT)

Job Requirements
- Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Procurement, Logistics, or a related field.
- Fresh graduates are encouraged to apply. No prior working experience is required.
- Basic knowledge of purchasing and procurement processes is an added advantage.
- Proficient in Microsoft Office applications, especially Excel and Word.
- Good communication, negotiation, and interpersonal skills.
- Strong organisational skills with attention to detail and accuracy.
- Able to manage multiple tasks and meet deadlines.
- Willing to learn and work closely with suppliers and internal departments.
- Able to work independently and collaboratively in a team environment.
- Responsible, proactive, and possess a positive working attitude.

Job Responsibilities
- Assist in daily purchasing and procurement activities to support company operations.
- Source and identify potential suppliers to obtain competitive prices and quality products.
- Request quotations from suppliers and assist in comparing prices, quality, and delivery terms.
- Prepare, process, and monitor purchase orders to ensure timely delivery of goods and services.
- Communicate with suppliers regarding product availability, pricing, order confirmation, and delivery schedules.
- Follow up on outstanding purchase orders and coordinate with suppliers to resolve delivery issues.
- Maintain accurate purchasing records, supplier information, quotations, and procurement documentation.
- Coordinate with internal departments to understand purchasing requirements and ensure timely procurement.
- Assist in checking delivery orders, invoices, and purchase orders for accuracy.
- Monitor stock availability and coordinate with the relevant departments on replenishment requirements.
- Support supplier performance evaluations and maintain good relationships with existing suppliers.
- Assist in preparing purchasing reports and updating procurement tracking records.
- Ensure purchasing activities comply with company policies and procedures.
- Perform any other duties or tasks assigned by the supervisor.