Executive Assistant

Job Responsibilities
1. Executive Support and Administration
- Provide comprehensive administrative and secretarial support to senior management.
- Manage the executive’s calendar, schedule appointments, coordinate meetings and arrange business travel.
- Prepare meeting agendas, presentations, reports, correspondence and other management documents.
- Screen and prioritise incoming calls, emails and requests on behalf of the executive.
2. Meeting and Event Coordination
- Organise management meetings, business reviews and corporate events.
- Prepare meeting materials, record minutes and follow up on action items.
- Coordinate with internal departments and external stakeholders to ensure timely completion of assigned tasks.
3. Communication and Stakeholder Management
- Act as the primary liaison between senior management, employees, clients and external business partners.
- Draft and respond to professional emails, letters and other business communications.
- Handle confidential information and sensitive matters with discretion and professionalism.
4. Business and Project Coordination
- Assist management in coordinating special projects, business initiatives and management assignments.
- Monitor deadlines, track progress and follow up with relevant departments on outstanding matters.
- Compile information and prepare reports to support management decision-making.
5. Travel and Expense Management
- Arrange domestic and international travel, including flights, accommodation, transportation and itineraries.
- Prepare expense claims, monitor travel expenses and maintain supporting documentation.
- Coordinate appointments and logistics for visiting clients or business partners.
6. General Office and Administrative Support
- Maintain an organised filing system for executive correspondence, contracts and important documents.
- Manage office-related administrative matters and ensure efficient day-to-day coordination.
- Perform other duties and special assignments as directed by senior management.

Job Requirements
- Diploma or Degree in Business Administration, Management or a related field.
- Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant or in a similar administrative role.
- Excellent organisational, time-management and multitasking skills.
- Strong written and verbal communication skills in English; proficiency in Bahasa Malaysia is an advantage.
- Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook.
- Able to handle confidential information with a high level of integrity and discretion.
- Proactive, detail-oriented, resourceful and capable of working independently.
- Able to manage competing priorities and work under pressure.