ADMIN EXECUTIVE
Undisclosed
The Admin Executive is responsible for supporting the company's daily administrative operations by maintaining accurate documentation, coordinating office activities, assisting with training administr
The Admin Executive is responsible for supporting the company's daily administrative operations by maintaining accurate documentation, coordinating office activities, assisting with training administration, and ensuring compliance with company procedures. The role supports government-related documentation, maintains proper records, and ensures administrative processes are completed efficiently and accurately.
2. Key Responsibilities
A. Administrative Support
• Handle daily administrative duties and office coordination.
• Prepare, record, and file incoming and outgoing correspondence.
• Assist in preparing official letters, reports, and company documents.
• Maintain proper document filing and record management systems.
• Ensure confidential company documents are securely maintained.
• Monitor renewal dates for licenses, permits, and company registrations, and assist with renewal documentation.
B. Government & Regulatory Administration
• Assist in preparing documents for submissions to government agencies (e.g., HRDC, SSM, and other authorities).
• Maintain accurate records of applications, approvals, and supporting documents.
• Follow up on submission status and update internal records.
• Organize documentation to ensure audit readiness.
• Liaise with government agencies when instructed by management.
C. Training Administration
• Coordinate training schedules with trainers, participants, and clients.
• Prepare training documentation, attendance lists, certificates, and evaluation forms.
• Maintain accurate training records and filing.
• Assist in monitoring participant registrations and training payments.
• Ensure training documentation complies with company and HRDC requirements.
D. Administrative Records
• Maintain employee personal files and administrative records.
• Update attendance, leave, and administrative records as assigned.
• Prepare routine administrative reports.
• Ensure company forms and templates are updated and properly maintained.
E. HRDC & Portal Administration
• Assist with HRDC portal submissions and documentation.
• Upload required documents and maintain submission records.
• Monitor application progress and notify the supervisor of any issues.
• Maintain complete supporting documents for audits and compliance purposes.
