Account Assistant

Invoicing & Order Processing
Prepare Invoices / Delivery Orders (DO) / Sales Orders based on customer orders
Verify pricing, quantity, and discounts are accurate
Ensure documents are complete and passed to relevant departments (warehouse/delivery) on time
2. Stock Checking
Check incoming goods against Purchase Orders (PO) to confirm quantity and accuracy
Inspect goods for damage, shortages, or wrong items
Record and report stock discrepancies, and follow up on resolution
3. Purchase Order Handling
Key in Purchase Orders (PO) into the system based on purchasing needs
Follow up with suppliers on delivery timelines
Match supplier invoices against PO and DO for accuracy
4. General Account Assistant Duties
Organize and file invoices, receipts, and other financial documents
Assist with Accounts Receivable (AR) and Accounts Payable (AP) processing
Enter daily transactions into accounting system (e.g. SQL Account / AutoCount)
Support month-end closing documentation
Assist in preparing payment vouchers, cheques, and bank transfer records
Liaise with suppliers/customers to reconcile account balances
Perform other ad-hoc administrative/accounting duties as assigned

SPM / Diploma or above, accounting-related field preferred
Basic accounting knowledge; familiar with Invoice, PO, DO workflows
Proficient in Microsoft Excel and Word; familiarity with accounting software (SQL, AutoCount, UBS, etc.) an advantage
Detail-oriented, responsible, able to handle daily documentation and stock-checking tasks independently
Good communication skills to coordinate with warehouse, sales, and suppliers
Experience preferred, but fresh graduates are welcome to apply

Skills: Microsoft Excel, Bookkeeping, Accounting