Payroll Executive

Job Responsibilities
1. Payroll Processing
- Process monthly payroll accurately and on time, including salaries, overtime, allowances, bonuses, deductions and other payments.
- Ensure payroll calculations comply with company policies and applicable Malaysian labour laws.
- Verify attendance, overtime, leave records, unpaid leave and other payroll-related information before processing.
2. Statutory Contributions and Compliance
- Calculate, prepare and submit statutory contributions and deductions, including EPF, SOCSO, EIS and Monthly Tax Deduction (PCB/MTD).
- Ensure timely submission and payment of statutory contributions and payroll-related taxes.
- Keep updated on changes in Malaysian employment legislation, tax regulations and statutory requirements.
3. Payroll Administration
- Maintain accurate employee payroll records, salary information, bank details and statutory particulars.
- Prepare and issue monthly payslips, payroll reports and payment schedules.
- Handle new hires, resignations, final salary calculations, salary adjustments and other payroll changes.
- Assist with annual tax reporting, including EA forms and employer tax submissions.
4. Employee Support
- Respond to employee enquiries relating to salaries, payslips, tax deductions, statutory contributions and other payroll matters.
- Investigate and resolve payroll discrepancies promptly.
- Maintain confidentiality of employee compensation and personal information.
5. Reporting and Reconciliation
- Prepare monthly payroll summaries, statutory reports and payroll-related accounting schedules.
- Reconcile payroll figures against bank payments, accounting records and statutory submissions.
- Assist with payroll audits and provide supporting documentation when required.
6. Payroll Systems and Process Improvement
- Maintain and update payroll information in the payroll system, HRIS or other relevant software.
- Ensure payroll data is accurate, secure and properly documented.
- Identify opportunities to improve payroll accuracy, efficiency and internal controls.