Receptionist and Administrative Assistant

Key Responsibilities
1. Reception & Front Desk Management
• Answer, screen, and forward incoming telephone calls promptly and professionally.
• Greet visitors, guests, and business associates courteously and direct them to the appropriate staff members.
• Provide general assistance and support to visitors.
• Arrange refreshments and beverages for guests.
• Ensure the reception and visitor areas are clean, tidy, and well-organised.
2. Meeting & Office Coordination
• Prepare and arrange meeting rooms for all management meetings, ensuring that the rooms are properly set up before each meeting.
• Coordinate meeting room bookings and scheduling.
• Receive, sort, and distribute incoming mail and deliveries, and coordinate courier arrangements.
• Reserve and manage parking spaces for the Director to ensure parking availability.
• Assist with the purchase and replenishment of stationery and other office supplies.
3. Office Administration & Facilities Management
• Coordinate general office management activities and provide administrative support for HR operations when required.
• Assist in arranging office repairs, maintenance, and servicing of office fixtures and fittings.
• Organise monthly birthday celebrations and arrange birthday gifts for employees.
• Perform other administrative duties as assigned by the Management or immediate superior.
4. New Employee On boarding
• Assist with the on boarding process for newly hired employees.
• Arrange computer and workstation setup, including attendance fingerprint registration and access ID preparation.
• Prepare stationery and other necessary office supplies for new employees.
• Introduce new employees to their colleagues and assist them in familiarising themselves with the office environment.

5. Other Responsibilities
• Carry out ad-hoc administrative tasks and other duties as assigned by the Management or immediate superior from time to time.
JOB REQUIREMENTS
1. Minimum 1–2 years of working experience in a receptionist, administrative assistant, or related position.
2. Pleasant personality, well-mannered, and professionally presented.
3. Well-groomed with excellent telephone etiquette and communication skills.
4. Able to understand and communicate effectively in English and Bahasa Malaysia.
5. Responsible, organised, and able to maintain good attendance and punctuality.
6. Possess a positive attitude, a willingness to learn, and the ability to work independently as well as in a team.
7. Able to commence work at short notice will be an added advantage.
8. Able to work on Saturday (halfday)-9am-1pm