Admin Executive

Junior Admin Executive

Company: YELAOSHR Education Group Sdn. Bhd.
Working Location: Sri Petaling, Kuala Lumpur
Employment Type:Full-Time
Salary: RM2,500 per month
Hiring Status: Immediate Hiring

Job Overview

We are looking for a responsible, organised, detail-oriented, and resourceful Junior Admin Executive to support our daily administrative operations, government-related submissions, and grant applications.

The ideal candidate must have at least one years of relevant working experience, preferably involving grant applications, government agencies, online portals, funding programmes, or corporate administration.

The candidate should be proactive in following up, careful with documentation, confident in communicating with external stakeholders, and able to manage applications and submissions from preparation through completion.

Key Responsibilities

* Support daily administrative and office operations.
* Handle physical and digital filing of company documents.
* Assist with online stamping, document submissions, licences, registrations, and administrative portals.
* Support the preparation and submission of grant, funding, incentive, and government programme applications.
* Gather, organise, and verify supporting documents required for applications and submissions.
* Monitor grant deadlines, application status, approval progress, and follow-up actions.
* Liaise with government agencies, programme officers, funding bodies, partners, vendors, and service providers.
* Prepare letters, forms, agreements, reports, presentation materials, and supporting documents.
* Perform data entry and ensure company records are accurate and up to date.
* Follow up on pending documents, approvals, payments, enquiries, and submissions.
* Respond professionally to emails, WhatsApp messages, phone calls, and general enquiries.
* Coordinate appointments, meetings, schedules, and internal arrangements.
* Assist with recruitment, training, student, programme, and event administration.
* Identify administrative issues and provide practical solutions.
* Handle unexpected matters calmly and escalate important issues when necessary.
* Maintain confidentiality and proper document control.
* Support management and other departments with assigned administrative tasks.

Requirements

* Diploma or Degree in Business Administration, Management, Human Resources, Finance, Marketing, or a related field.
* Minimum one years of relevant working experience.
* Experience in grant applications, government funding, incentives, or government-related submissions is required.
* Experience dealing with government agencies and online administrative portals is preferred.
* Proficient in Microsoft Word, Excel, PowerPoint, and Google Workspace.
* Comfortable preparing documents, completing forms, and using online application systems.
* Strong attention to detail and good organisational skills.
* Good problem-solving skills and the ability to handle issues independently.
* Resourceful, proactive, and able to suggest practical solutions.
* Able to follow instructions and complete tasks accurately and on time.
* Strong follow-up, coordination, and communication skills.
* Good command of English and Bahasa Malaysia. Mandarin is an added advantage.
* Responsible, punctual, and able to manage multiple tasks.
* Must be willing to work full-time on-site in Sri Petaling, Kuala Lumpur.
* Candidates who can start immediately will be given priority.

We Are Looking for Someone Who

* Pays close attention to details.
* Keeps documents and records properly organised.
* Has practical experience in grant applications and government programmes.
* Follows up proactively without waiting to be reminded.
* Is confident communicating with government officers and external stakeholders.
* Thinks before acting and solves problems practically.
* Takes ownership of assigned tasks until completion.
* Communicates politely and professionally.
* Is willing to learn new systems and procedures.
* Knows when to resolve an issue independently and when to seek guidance.

How to Apply

Please WhatsApp your latest résumé to 016-3217928 and include:

* Current or most recent salary
* Expected salary
* Earliest available starting date
* Details of your experience in grant applications and dealing with government agencies
* Confirmation that you can work full-time on-site in Sri Petaling

Salary for this position: RM2,500 per month.