HUMAN RESOURCES ASSISTANT

1. Maintain and update employees’ personal files, employment records and HR database.
2. Assist in preparing employment contracts, confirmation letters, warning letters, resignation and termination documents.
3. Ensure all employee records are properly filed and kept up to date.
4. Handle general HR correspondence and administrative matters.
5. Monitor and maintain employees’ attendance, overtime, leave and medical leave records.
6. Check attendance records and assist in resolving discrepancies
7. Maintain monthly leave and attendance reports.
8. Assist the HR Manager in preparing monthly payroll information.
9. Assist with statutory contribution and payroll-related documentation, including EPF, SOCSO, EIS and PCB/MTD where applicable.
10. Maintain payroll records and ensure confidentiality of employees’ salary information.
11. Assist in preparing job advertisements and coordinating recruitment activities.
12. Arrange interviews and communicate with candidates.
13. Assist in preparing and maintaining documents related to foreign workers and expatriate employees.
14. Assist with work permit, employment pass, visa and related documentation.
15. Liaise with relevant authorities, agents and departments when required.
16. Maintain proper records of foreign employees and their documentation.
17. Assist in ensuring HR practices comply with applicable Malaysian employment laws and company policies.
18. Communicate company policies, procedures and HR announcements to employees.
19. Assist with company events, staff activities and employee welfare matters.
20. Perform other HR and administrative duties assigned by the HR Manager.