Planner

Job Summary
The Planner is responsible for overseeing Mechanical department operations, preventive and corrective maintenance activities, manpower coordination, vendor management, and client communication. The role ensures that all mechanical-related facility activities are properly planned, executed, documented, and completed in accordance with operational requirements, safety standards, and client expectations.

The Planner will also play an active role in supporting the team, resolving operational issues, improving work processes, and ensuring smooth day-to-day facility operations.

Key Responsibilities
1.PPPM Planning and Documentation Management
•Assist to identify pending or outdated Method of Procedures (MOPs), Risk Assessments (RAs) and PPM checklists, and coordinate with the respective engineers to ensure documents are prepared or revised as required.
•Track MOP submission and approval dates for document control and KPI monitoring purposes.
•Assist to ensure the required maintenance documents are submitted, reviewed and approved before the scheduled PPM activities commence.

2.PPM Tracking and Database Updates
•Maintain and update the PPM Master Tracker, including daily completed maintenance units and overall PPM completion status.
•Update the Monthly & Weekly tracking sheet with assigned personnel, estimated start and end dates, MOP links and RA approval status by the second week of each month.
•Record actual start and completion dates, work progress, delays, major findings and relevant service report links for ongoing PPM activities.
•Maintain accurate records of MOP, RA and Permit to Work (PTW) submission and approval statuses.
•Ensure consistency across PPM tracking spreadsheets, daily reports and weekly presentation materials.

3.Weekly Client Reporting and Meeting Coordination
•Assist to prepare and update weekly PPM progress trackers and presentation materials for client meetings.
•Assist to consolidate weekly updates on PPM completion, maintenance report status, outstanding defects, findings and summary reports.
•Assist to update client findings and feedback in the designated daily reporting tracker and follow up with the relevant teams.
•Assist to prepare Minutes of Meeting (MoM) following weekly client meetings.

4.PPM Asset Register Management
•Assist in implementing and scheduling PPM activities within the CMMS platform.