Purchasing Executive
Undisclosed
Job description: Responsible for managing all aspects of a hotel's procurement, including sourcing suppliers, negotiating prices, and ensuring timely delivery of goods and services to all departments.
Job description:
Responsible for managing all aspects of a hotel's procurement, including sourcing suppliers, negotiating prices, and ensuring timely delivery of goods and services to all departments. Key duties involve maintaining inventory levels, tracking orders, resolving vendor issues, and ensuring cost efficiencies to meet budgetary goals. This role requires strong negotiation and communication skills to collaborate with both internal departments and external suppliers.
Procurement and sourcing: Source, evaluate, and select suppliers based on price, quality, and reliability. Obtain quotes and negotiate terms and conditions with vendors.
Order management: Prepare and issue purchase orders and contracts. Track orders and ensure timely delivery of all necessary supplies and materials.
Inventory and stock control: Monitor inventory levels and coordinate with warehouse or inventory teams to maintain sufficient stock.
Supplier and vendor management: Build and maintain relationships with suppliers. Resolve any issues that arise with deliveries, invoices, or product quality.
Cost control and efficiency: Identify opportunities to improve efficiency and manage costs in line with budget expectations. Review performance data to identify areas for cost reduction.
Internal coordination: Work closely with other hotel departments to understand their purchasing needs and coordinate delivery timelines.
Record keeping: Maintain and update supplier databases and all procurement and inventory records.
Quality assurance: Ensure that all purchased goods and services meet the hotel's quality standards.
Qualifications and skills for this role include:
Education: A Bachelor's degree in Business Administration, Supply Chain Management, or a related field is often preferred.
Experience: Relevant experience in a purchasing or procurement role, with a minimum of 1-3 years, ideally within a hospitality environment.
Skills: Strong negotiation, communication, organizational, and time management skills are essential.
Technical Proficiency: Proficiency in Microsoft Office Suite and procurement software IDB
Knowledge: A good understanding of sourcing and procurement techniques, supply chain principles, and inventory management.
