PERSONAL ASSISTANT CUM SECRETARY

I. Drafting correspondence and minutes meeting;
II. Obtaining, proposing, and monitoring deadlines and follow-up dates;
III. Screen meeting requests, compile schedules, and organize meetings and travel schedules unit heads and other staff members and help organize meetings;
IV. Proofread, format and copy correspondence, minutes meeting and reports from brief notes or a written draft according to office standards using a typewriter or equipment that has been prepared.
V. Examining, recording and distributing mail, correspondence and related documents;
VI. Help prepare budgets, monitor expenses, draft contracts, and purchase or take a message;
VII. Assist unit heads and other staff in relation to administrative or related queries organization;
VIII. Writing and answering business or technical letters and other similar correspondence;
IX. Organize and supervise the file system;
X. Handle routine correspondence;
XI. Responsible for summarizing, typing, and managing the movement of files;
XII. Supervise, schedule, and monitor the assignments of other employees.
XIII. Preparation of presentation materials, representing the director for any existing or ongoing meeting or function if the director is not in the office and creating tender documents if requested.
XIV. Monitor and replenish supplies such as toiletries, paper products, office supplies, cleaning supplies, and pantry essentials to ensure availability to employees.
XV. Communicate with person in charge for cleaning, air conditioner service and other maintenance as and when necessary.