Personal Assistant / Secretary to Managing Director
Undisclosed
Key Responsibilities: • Manage the MD's calendar, schedule appointments, and arrange meetings (internal and external) • Coordinate travel arrangements, including flights, accommodation, and itinerarie
Key Responsibilities:
• Manage the MD's calendar, schedule appointments, and arrange meetings (internal and external)
• Coordinate travel arrangements, including flights, accommodation, and itineraries
• Prepare and organize documents, reports, presentations, and correspondence
• Screen and manage phone calls, emails, and other communications on behalf of the MD
• Take minutes during meetings and follow up on action items
• Liaise with internal departments and external stakeholders on behalf of the MD
• Handle confidential and sensitive information with utmost discretion
• Organize and maintain filing systems (physical and digital)
• Assist in planning and coordinating company events or functions
• Manage expense claims and basic administrative budgeting for the MD's office
• Perform other ad-hoc duties as assigned by the MD
Requirements:
• Diploma/Degree in Business Administration, Secretarial Studies, or related field
• Minimum 3-5 years of experience as a PA/Secretary, preferably supporting senior management (MD/CEO level)
• Excellent written and verbal communication skills (English; Bahasa Malaysia/Mandarin an added advantage)
• Strong organizational and time-management skills
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• High level of professionalism, discretion, and confidentiality
• Ability to multitask and work under pressure with minimal supervision
• Pleasant personality with strong interpersonal skills
