HR EXECUTIVE (GENERALIST)

Job Summary

We are looking for a motivated, responsible and adaptable HR Executive to support the company's overall human resource operations. The role covers various HR functions, including recruitment, HR administration, employee relations, payroll and benefits, performance management, training and development, and HR policy implementation.

The successful candidate will work closely with the HR team, management and department heads to ensure smooth HR operations, maintain accurate employee records and support the company's workforce requirements. Specific responsibilities will be assigned based on the candidate's experience, skills and the company's operational needs.

Key Responsibilities

1. Human Resource Operations

Support daily HR operations and ensure HR processes are carried out efficiently.

Maintain and update employee records, personal files, employment contracts and HR documentation.

Assist in managing employee attendance, leave, overtime, confirmation, contract renewal, resignation and termination processes.

Prepare HR letters, reports, memos and other employment-related documents.

Ensure proper handling of confidential employee information in accordance with company policies.

2. Recruitment & Manpower Planning

Assist in the end-to-end recruitment process, including job advertisements, candidate screening, interview coordination and onboarding.

Coordinate with hiring managers to understand manpower requirements and recruitment priorities.

Monitor vacancy status and maintain recruitment records.

Support new employee onboarding and ensure the completion of relevant employment documentation.

3. Payroll, Compensation & Benefits

Assist with payroll preparation and verification of attendance, overtime, allowances, deductions and other payroll-related information, where assigned.

Coordinate employee benefits, claims and statutory contribution matters.

Maintain accurate compensation and benefits records.

Support payroll administration and ensure the timely submission of relevant information.

4. Employee Relations & HR Compliance

Assist in handling employee enquiries, grievances and workplace-related matters.

Support the preparation of disciplinary documentation and follow-up actions in accordance with company procedures.

Ensure HR practices comply with applicable Malaysian employment legislation and company policies.

Assist in maintaining proper records for employee disciplinary matters and other HR cases.

5. Performance Management & Training

Assist in coordinating performance appraisals, KPI monitoring and employee confirmation reviews.

Support the identification of training needs and the coordination of internal and external training programmes.

Maintain training records and monitor programme participation.

Assist in employee engagement, development and retention initiatives.

6. HR Reporting & Continuous Improvement

Prepare and update HR reports, manpower records, recruitment trackers and employee statistics.

Assist in monitoring HR indicators such as headcount, turnover, absenteeism and recruitment progress.

Identify opportunities to improve HR processes, documentation and administrative efficiency.

Undertake other HR-related responsibilities as assigned by the HR Manager or management.

Job Requirements

Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Industrial Relations or a related field.

Experience in HR operations, recruitment, payroll, HR administration or other HR functions will be an advantage.

Fresh graduates with relevant qualifications and a strong interest in Human Resources are encouraged to apply.

Basic knowledge of Malaysian employment legislation and HR practices.

Proficient in Microsoft Office, particularly Excel and Word.

Good organisational, analytical and administrative skills.

Strong communication and interpersonal skills.

High attention to detail, integrity and ability to maintain confidentiality.

Willingness to learn, adapt and handle different HR functions according to business needs.

Able to work independently and collaboratively in a fast-paced working environment.