Project Admin

General Administrative Support
• Handle incoming calls, emails, and correspondence, and routing them to the appropriate personnel.
• Assist the Receptionist in answering telephone calls in courteous and professional manner.
• Maintain and organize filing systems (physical and electronic) for documents, contracts, and records.
• Arrange prompt delivery of document required to be sent to assigned parties.
• Assist to update data in systems, track progress and monitor record as required.

Project Administration Support
• Provide administrative support to project management and project team as needed.
• Assist in processing and clarifying overtime claims for site staff.
• Update and maintain the project list.
• Maintain and update the project documentation, drawings, permits, and approvals.
• Collaborate with the team to improve administrative processes and enhance departmental policies.
• Support the team in various ad-hoc tasks and projects as assigned by the departmental head.

1. Possess at least SPM/STPM/Diploma/Degree/Advanced/Higher/Graduate Diploma and experience in the respective fields.
2. Minimum 1 years of working experience with proven track record in administration or workforce coordination for medium-sized teams.
3. Proficient in Microsoft Office Suite with strong computer literacy.
4. Exceptional organizational and time-management skills.
5. Strong communication and interpersonal abilities to work effectively with all levels of employees.
6. High ethical standards and integrity in handling confidential information.
7. Willingness to travel and visit different project sites when necessary.
8. Have experience in using AI software
9. Language : Bahasa Melayu and English. Proficiency in Mandarin is an added advantage for communication with Mandarin-speaking clients.