Purchaser - Full time

1. Sourcing & Supplier Management
- Research, identify, and evaluate reliable suppliers, vendors, and manufacturers
- Gather and compare quotes, proposals, and catalogs from multiple suppliers
- Negotiate terms: pricing, payment schedules, delivery lead times, discounts, and warranties
- Select suppliers that balance cost, quality, reliability, and ethical standards
- Maintain and update an approved supplier list; build long-term business relationships
- Review supplier performance regularly (on-time delivery, product quality, service) and address issues

2. Procurement & Order Processing
- Receive and review purchase requests from departments/teams; verify accuracy, budget availability, and necessity
- Create, issue, and track official Purchase Orders (POs) with clear specifications, quantities, and delivery dates
- Coordinate with internal teams to confirm requirements, resolve specification questions, and adjust orders as needed
- Follow up on pending orders to ensure timely shipment and delivery

3. Price, Cost & Contract Management
- Analyze market trends, price fluctuations, and supply-demand conditions to get the best value
- Negotiate and finalize contracts; ensure terms align with company policies and legal requirements
- Monitor and control procurement costs; look for cost-saving opportunities without sacrificing quality
- Process invoices, match them with POs and delivery receipts, and resolve pricing or billing discrepancies
- Work with finance/accounting to ensure timely and accurate payment processing

4. Quality, Inventory & Delivery Control
- Inspect or coordinate inspection of received goods to ensure they meet specifications and quality standards
- Report damaged, defective, or incorrect items; arrange returns, replacements, or refunds promptly
- Monitor inventory levels; plan purchases to avoid stockouts, production delays, or overstocking
- Track delivery schedules; coordinate with logistics/shipping if delays occur and communicate updates to stakeholders

5. Documentation, Reporting & Compliance
- Maintain complete, accurate records: POs, contracts, invoices, delivery notes, and supplier details
- Prepare procurement reports: spending summary, supplier performance, cost savings, inventory status
- Ensure all purchasing activities follow company policies, industry regulations, and ethical standards
- Stay updated on product availability, new suppliers, and market changes that may affect procurement