Purchasing Admin Assistant

PURCHASING ADMIN ASSISTANT :

As a Purchasing Admin Assistant at YU SENG HOUSEWARES SDN BHD, you will play an important role in supporting the company’s purchasing and administrative functions. This full-time position is based in Kota Kinabalu, Sabah, and involves coordinating purchase processes, maintaining accurate records, and ensuring smooth communication with suppliers and internal departments. You will contribute to the efficiency of our supply chain operations within a growing company in the housewares industry.

* Prepare and issue purchase orders based on approved requisitions. Ensure accuracy in pricing, quantities, and product specifications.
* Communicate with suppliers to confirm orders, delivery schedules, and resolve issues.
* Verify supplier invoices against purchase orders and delivery notes. Liaise with the finance department to ensure timely payments.
* Coordinate with other departments (e.g., operations, warehouse, finance) regarding purchase needs and deliveries.
* Accurately input data into the system and prepare regular reports
* Organize and maintain purchasing files, including POs, quotations, delivery notes, and invoices.
* Handle general office tasks such as filing, photocopying, and scheduling meetings.

Job Requirements:
* Minimum SPM or Diploma qualification (or equivalent). Fresh graduates are encouraged to apply.
* 1–2 years of working experience in purchasing or related field is an advantage.
* Proficient in Microsoft Office applications (especially Excel).
* Able to work independently with minimal supervision and manage tasks efficiently.
* Strong organizational skills with good attention to detail.
* Good communication skills and ability to coordinate effectively with different departments.
* Fast and passionate learner with a positive working attitude.
* Willing to learn new knowledge and develop new skills in a fast-paced working environment.
* Responsible, proactive, and able to multitask.
* Ability to speak, read, and write in Mandarin is an added advantage.

Benefits:
* Competitive salary and allowances.
* Supportive management and positive working environment.
* Friendly, collaborative, and team-oriented workplace culture.
* Opportunity to grow within a stable and expanding company.

Apply now to join our dynamic team and be a part of our continued success!