Purchasing Clerk

About the role

Purchasing clerks support business and purchasing department activities by ordering supplies and raw materials. They report directly to a purchasing supervisor or buyer, providing administrative support and maintaining inventory and purchase records throughout the procurement process. Many purchasing clerks also participate in vendor relationship management, identifying cost-saving opportunities to support their company's profitability goals. Purchasing clerks need a high level of attention to detail as well as the ability to monitor and maintain computerized records related to purchasing activities. While this role is primarily administrative, purchasing clerks may also participate in buying supplies and materials directly from vendors in certain cases.

Key responsibilities

-Update system, documents, typing reports, letters and other purchasing documents
-Sorting and responding to mail or distributing to related department person incharged
-Checking supplier invoices and following up on outstanding payments
-Taking dictation and minutes during meetings
-Making travel arrangements and schedule for manager business trips
-Monitoring and ordering office, production, maintenance or related department supplies
-Prepare purchase orders and send copies to suppliers and to departments originating requests
-Determine if some inventory quantities are sufficient for needs, ordering more materials when necessary
-Responds to sales or production department for supplier inquiries about order status, changes, or cancellations
-Perform buying duties when necessary

Others

-Minimum SPM/STPM and same related requirement working experiences in related field
-At least 1-2 years working experiences or equivalent field
-Clerical skills
-Mathematics skills
-Relationship management skills
-Client service skills
-Communication skill
-Sourcing and negotiation skill
-Knowledge of computer skill
-Good interpersonal skill and multi-tasking skill
-Ability to work in pressure and independent