ADMIN ASSITANT

Company Overview
At Industrial Quality Management Sdn Bhd, we are a trusted manufacturer of high-quality plastic and metal parts, serving predominantly the automotive industry. With our headquarters in Shah Alam and branches in Bukit Beruntung, Tanjung Malim, and Gurun, we are proud to support Malaysia’s industrial sector with precision and reliability.

We are looking for a detail-oriented, reliable, and proactive Admin Assistant to join our team. In this role, you will be key to keeping our daily operations running smoothly from supporting full-spectrum monthly payroll processing and employee records management to maintaining office administrative standards and organizing company events.

1. Payroll & Statutory Compliance Support
-Process bi-monthly payroll accurately and ensure timely disbursement.
-Collect and check employee OT forms, leave requests, and medical certificates (MCs).
-Handle statutory contributions and online payments within strict monthly timelines.
-Prepare and distribute employee payslips and annual EA Forms.

2. Attendance & Employee Records
-Track daily attendance, leaves, and lateness; issue lateness/absence notices (Yellow Cards) per company policy.
-Maintain and register employee IDs in the thumbprint access system; gather monthly attendance logs.
-Keep employee database, headcount reports, and annual information updates accurate and current.

3. Benefits & Panel Clinic Administration
-Oversee panel clinic updates for onboarding and offboarding staff.
-Track individual employee medical claims and usage against yearly limits.
-Prepare quarterly medical expense summaries and coordinate salary deductions for limit overages.

4. Office Administration & Facility Management
-Maintain office stationery, pantry essentials, and first-aid kits.
-Perform weekly utility/landscape audits and daily 5S checks to ensure a clean, safe, and professional office environment (meeting rooms, common areas, training rooms).
-Monitor office equipment upkeep (copiers, attendance machines, etc.) and coordinate regular maintenance servicing.
-Update main notice boards with internal announcements and inter-departmental updates.

5. Event Planning & HR Support
-Coordinate company events, including annual dinners, Majlis Berbuka Puasa, and Management Review Meetings.
-Assist in preparing yearly proposals and budgets for festive perks (Duit Raya), annual increments, and performance bonuses.
-Assist the Admin & HR Executive with ad-hoc operational tasks and overall Quality System (5S / ISO) compliance.

REQUIREMENTS
-Diploma/Degree in Human Resources, Business Administration, Management, or related field.
-Fresh graduates are encouraged to apply.
-Candidates with 1–3 years of hands-on experience in payroll processing, general administration, or HR assistant roles will have an advantage.
-Good communication and interpersonal skills.
-Able to communicate effectively.
-Good organisational and documentation skills.
-Able to work independently and follow up on multiple cases and deadlines.
-Proficient in Microsoft Office, especially Excel and Word.
-Responsible, proactive, patient, and able to handle confidential employee information.