Executive Admin

Key Responsibilities
✅ Manage and coordinate the Foundation's daily administrative and operational functions to ensure efficient office operations and organizational effectiveness.
✅ Manage, maintain, and supervise organizational records, filing systems, databases, official documentation, and correspondence in accordance with established policies and procedures.
✅ Coordinate procurement activities, vendor management, asset administration, office supplies, and facility maintenance to support organizational needs.
✅ Assist in budget monitoring, expense tracking, payment processing, and preparation of administrative and financial documentation.
✅ Organize and coordinate meetings, events, programmes, travel arrangements, logistics, and other operational activities.
✅ Provide administrative and operational support for the planning, implementation, monitoring, and reporting of organizational programmes, projects, and initiatives.
✅ Liaise and maintain effective working relationships with government agencies, donors, service providers, consultants, suppliers, and other external stakeholders.
✅ Ensure compliance with internal policies, governance requirements, and administrative controls while maintaining confidentiality of organizational information.
✅ Perform other duties and responsibilities as assigned by Management from time to time.

Requirements
✅Bachelor's Degree or equivalent qualification in Business Administration, Management, Office Administration, Human Resource Management, or related fields is an advantage.
✅Experience in administration, office management, operations, or working within an NGO/Foundation environment will be an added advantage.
✅Experience in procurement, documentation management, and event coordination is preferred.
✅Strong organizational, communication, and coordination skills.
Proficient in Microsoft Office applications and administrative systems.
✅Able to work independently while managing multiple priorities effectively.