Admin Executive

ADMIN EXECUTIVE

We are looking for a proactive and organized Admin Executive to support the day-to-day administrative operations of the company. The ideal candidate is detail-oriented, able to manage multiple tasks and comfortable coordinating with different teams to keep daily operations running smoothly.

KEY RESPONSIBILITIES

1. Administrative Support
• Handle daily administrative tasks, documentation and filing.
• Prepare, update and maintain company records and databases.
• Manage incoming and outgoing correspondence.
• Assist with preparing letters, reports, forms and other documents.
• Ensure documents and records are properly organized and up to date.

2. Office & Operations Coordination
• Coordinate office supplies, equipment and general office requirements.
• Liaise with vendors, suppliers and service providers when necessary.
• Assist with meeting arrangements, appointments and company activities.
• Monitor administrative requirements and ensure tasks are completed on time.

3. Records & Documentation
• Maintain accurate records of company documents, invoices, receipts and other administrative information.
• Assist with compiling information and preparing basic reports.
• Track submissions, renewals, payments and other administrative deadlines.
• Ensure proper documentation and record-keeping procedures are followed.

4. Basic Accounting & Finance Support
• Assist with recording invoices, receipts and payment transactions.
• Maintain organized records of expenses and financial documents.
• Assist with tracking payments and preparing basic expense summaries.
• Support basic bookkeeping and coordinate finance-related documentation when required.

5. Internal Coordination
• Provide administrative support to management and other departments.
• Coordinate requests and follow up on outstanding tasks.
• Assist with staff-related administrative matters when required.
• Support other operational tasks and ad hoc assignments as needed.

WHAT WE ARE LOOKING FOR

• Diploma or Bachelor's degree in Business Administration, Accounting, Management or a related field.
• Previous experience in administration or office support is an advantage.
• Good organizational and time management skills.
• Proficient in Microsoft Office or Google Workspace.
• Strong attention to detail and good record-keeping skills.
• Basic knowledge of accounting and bookkeeping.
• Good written and verbal communication skills.
• Able to work independently, manage priorities and meet deadlines.
• Proactive, adaptable and willing to learn.

Fresh graduates with the right attitude and organizational skills are welcome to apply.