HR Assistant

Payroll:
 Process payroll accurately and on time each month.
 Check, calculate and ensure accuracy of all payments.
 Prepare pay slips for all employees.
 Generate and reconcile monthly payroll reports.
 Manage and update employee leave and medical records.
 Ensure accurate entry of all employee personal information into the system.
 Update employee movement records (new hires, transfers, resignations, promotions, etc.) and
other information in the system on a monthly basis.
 Verify the validity and authenticity of all documents submitted to Human Resources and Security
Department.
 Ensure employee welfare & benefits are administered in accordance with the terms & conditions
of employment.
 Address payroll-related queries.
 Ensure compliance with statutory payroll requirements and submission deadlines.
 Assist with training applications and payments to relevant parties.
 Maintain organized and secure records that are easy to retrieve.
 Assist and attend to payroll auditing whenever required.
 Support the Head of Department or assigned leader in daily operations.
 Maintain confidentiality in all tasks and discussions.
 Refrain from sharing internal departmental matters with external parties.
 Maintain confidentiality of all company-related matters.
 Perform any other assigned duties as needed from time to time.

ER/Recruitment:
• Responsible to execute and coordinate any assigned recruitment activities and selection process including sourcing, pre-screening, short listing of candidates, coordinating interviews, pre-employment checks, communicating job offers and on boarding.
• Identifies passive and active candidates by leveraging a variety of recruitment resources such as job boards, social media, resume databases, job fairs and referrals; communicates and coordinates recruitment advertising.
• Liable to participate in career fairs, coordinate with various recruitment channels and build rapport with colleges/universities for talent sourcing purposes.
• Accountable to establish, post and update vacancy advertisements on any assigned recruitment activities.
• Responsible to maintain and update database of recruiting information, including but not limited to, job applicant tracking, vacancy details, candidacy details and statistical reports.
• Liable for the systematic and safe keep of recruitment documents, including but not limited to, Manpower Requisition and its attachment, candidacy documents job offers.
• Responsible to maintain up to date and accurate recruitment plan in order to be able to prioritize staffing needs.
• Accountable to build good relationships with internal departments on implementation of recruitment plan.
• Participate in brainstorming sessions and share input for the improvement of recruitment and employee relations activities within the team.
• Accountable to plan own tasks and deliverables; and communicate to team members and leaders for progress updates.
• Responsible to attend to employee’s enquiries and grievances, ensuring their information are treated with utmost respect and security.
• Liable to counsel and educate employees on disciplinary matters according to company guidelines and policies.
• Responsible to plan and conduct investigations on labour issues and facilitate follow-up actions.
• Accountable to draft official letters, including but not limited to the purpose of memorandum, show cause, suspension, charge pending Domestic Inquiry, termination etc.
• Liable for the systematic and safe keep of disciplinary records and case documents.
• Liable to ensure all Domestic Inquiry (DI) proceedings are in accordance with the rules of natural justice and adhere to procedural requirements.
• Responsible to generate routine reports for data/statistical intelligence of recruitment and employee relations assignments in the company.
• Liaise with government agencies on labor and Industrial compliances
• Accountable to monitor, revise and distribute updated HR Form
• To perform any other duties as may be assigned from time to time.
• Ensure the confidentiality of all Company matters.