Senior Payroll Executive

Job Summary
Responsible for overseeing and managing the company's end-to-end payroll operations, ensuring accurate and timely salary processing, statutory compliance, payroll reconciliation, reporting and effective payroll controls.

Specific Job Duties And Responsibilities:
1. Oversee and manage the overall payroll operations for the company, including permanent, contract, part-time, promoter and field force employees.
2. Manage end-to-end monthly payroll processing, including basic salary, allowances, overtime, incentives, commissions, claims, deductions and final salary payments.
3. Ensure accurate calculation and timely submission of statutory contributions and deductions, including EPF, SOCSO, EIS, PCB and HRD Corp levy, where applicable.
4. Review and reconcile payroll information against attendance, leave, overtime, claims, salary adjustments and employee movements.
5. Manage payroll calculations for new hires, resignations, terminations, contract expiries, unpaid leave and other employment changes.
6. Verify payroll calculations, identify discrepancies and ensure all payroll records are accurate before submission for Management approval.
7. Prepare monthly payroll reports, payroll summaries, statutory reports, payroll reconciliations and manpower cost analysis.
8. Coordinate with Finance and Operations on payroll payments, employee cost allocation, project costing and payroll-related reporting.
9. Ensure compliance with the Employment Act 1955, applicable labour legislation, statutory requirements and company policies.
10. Oversee annual payroll-related submissions, including EA Forms, Form E and relevant tax reporting requirements.
11. Maintain accurate payroll records, employee information, confidentiality and proper supporting documentation.
12. Investigate and resolve payroll discrepancies, employee salary enquiries and statutory contribution issues.
13. Lead, supervise and monitor the payroll team to ensure accuracy, efficiency and timely completion of payroll activities.
14. Manage and improve payroll systems, including SQL HRMS, attendance integration, payroll automation and payroll processes.
15. Establish and strengthen payroll SOPs, internal controls, approval procedures and payroll processing timelines.
16. Perform other payroll-related duties as assigned by Management.

Requirements & Skills:
• Bachelor's Degree or Diploma in Human Resources, Accounting, Finance, Business Administration or a related discipline.
• Minimum 3–5 years of relevant payroll experience, including at least 2 years in a supervisory or managerial capacity.
• Proven experience managing high-volume, multi-company payroll operations.
• Strong knowledge of Malaysian payroll legislation, EPF, SOCSO, EIS, PCB, HRD Corp levy and statutory reporting.
• Hands-on experience in payroll processing, reconciliation, statutory submissions and payroll reporting.
• Proficient in SQL Payroll / SQL HRMS, Microsoft Excel and payroll-related systems.
• Strong numerical accuracy, analytical skills and attention to detail.
• Able to manage multiple payroll cycles, strict deadlines and confidential employee information.
• Strong leadership, problem-solving, communication and stakeholder management skills.
• Proficiency in English and Bahasa Malaysia; Mandarin proficiency will be an added advantage for communication with Mandarin-speaking business stakeholders.
• Independent, hands-on, detail-oriented and capable of managing multiple companies while meeting strict deadlines.
• Experience in service-based, outsourcing, recruitment, advertising, event management or project-driven industries will be an advantage.

Educational Background:
• Diploma or Bachelor's Degree in Human Resources, Accounting, Finance, Business Administration or a related field.