PA to Managing Director (Chinese Speaking Candidate)

Key Responsibilities
• Manage the Managing Director’s calendar, business initiatives, personal assignments/errands, appointments, meetings, reservations and daily business & personal schedules.
• Attend meetings, business functions when required. Capture key outcomes and monitor action items to ensure timely execution.
• Maintain and manage confidential business and personal matters, records and sensitive information with highest level of professionalism and discretion.
• Serve as a key point of contact between the Managing Director and internal teams, clients and external stakeholders.
• Manager and prioritize communications, ensuring important matter (business & personal) of Managing Director are addressed efficiently and escalated when necessary.
• Provide reasonable personal administrative assistance to the Managing Director when required.
• Maintain a professional boundary and demonstrate discretion in all Managing Director’s personal matters.
• Conduct research, gather insights and compile information to support business/personal planning/assignment for Managing Director’s in managing priorities and day-to-day matters decision making.
• Undertake and perform ad-hoc duties and responsibilities as directed by the Managing Director from time-to-time.

Requirements & Qualifications
• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum 3–5 years of relevant experience as a Personal Assistant, Executive Assistant, Executive Secretary or similar role.
• Strong organisational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Mature, responsible, resourceful, and able to work independently.
• Good command of both written and spoken in English, Chinese and Bahasa Malaysia.
• Willingness to work beyond normal office hours when required, including weekends (e.g., attending business/personal functions on behalf of the Managing Director in his/her absence).
• Possess a valid driving licence and willingness to travel when required.