Sales Admin

-Process new property bookings, update the property inventory system (such as IFCA), and ensure unit availability is accurately tracked.
-Prepare and issue Letters of Offer (LO).
-Coordinate with panel lawyers to generate the Sale and Purchase Agreement (SPA) and Loan Agreements, ensuring timely execution by both buyers and management.
-Follow up closely with buyers and panel banks on loan applications, loan approvals, and the execution of loan documentations.
-Coordinate with the Project Accounts team to issue progressive billing letters to buyers or end-financier banks based on construction progress certificates.
-Maintain and update comprehensive, accurate buyer profiles, billing records, and correspondence histories in the company's system.
-Assist in preparing documentation for Bumiputera (Bumi) quota releases, state authority consents, and Housing Development Act (HDA) compliance records.
-Assist in the coordination of Vacant Possession, ensuring all outstanding payments (differential sums, maintenance deposits) are cleared before keys are handed over to buyers.
-Support the sales team during property launches, exhibitions, and events.
-Prepare sales reports and update to the top management.
-Attend to walk-in customer queries .
-Diploma or Bachelor’s Degree in Business Administration, Real Estate Management, Marketing, or a related field.
-1 to 3 years of administrative experience specifically within a property developer firm, real estate agency, or conveyancing law firm.
-Proficiency in Microsoft Office (Excel, Word).
-Basic understanding of the property buying process in Malaysia, including the Housing Development Act (HDA), SPA workflows, and bank loan disbursement processes.
-Strong command of English and Bahasa Malaysia.
-Organized and careful with documents
-Able to work under minimum supervision