LOGISTIC ASSISTANT

Job Summary
To provide administrative and operational support to the Purchasing Department, including purchasing coordination, supplier follow-ups, shipping documentation, import/export arrangements, delivery coordination and production order preparation, ensuring smooth and timely procurement and logistics operations.
Key Responsibilities
1. Purchasing & Supplier Coordination
• Assist the Purchasing Department in processing Purchase Requisitions (PR), Purchase Orders (PO) and Goods Receipt Notes (GRN).
• Follow up with suppliers on order status, delivery schedules and outstanding items.
• Assist in verifying supplier invoices against purchase orders and delivery documents.
2. Shipping & Import/Export Documentation
• Prepare and verify shipping documents, including Commercial Invoices (CI), Packing Lists, Delivery Orders (DO) and Air Waybills (AWB).
• Assist in coordinating customs clearance and preparing import/export documentation.
• Follow up on import duties, taxes, freight charges and other related logistics costs.
3. Delivery & Documentation Coordination
• Prepare and issue Delivery Orders (DO) for outgoing goods when required.
• Verify Delivery Orders against Purchase Orders and actual goods delivered.
• Ensure that the correct quantities, part numbers and descriptions are accurately stated in the Delivery Orders.
4. Production Order Coordination
• Prepare production orders and production summaries for spare parts based on customers' Purchase Orders.
• Ensure production order details are accurately recorded and properly communicated to the relevant departments.
5. Documentation & Filing
• Ensure all purchasing, shipping, delivery and production-related documents are properly maintained and filed for record purposes.
• Perform other duties and responsi

Qualifications & Requirements
• Minimum SPM / STPM or equivalent.
• Fresh graduates are encouraged to apply.
• At least 2 years of working experience in office administration or clerical duties will be an added advantage.
• Basic computer skills, particularly Microsoft Word and Excel.
• Good communication, coordination and follow-up skills.
• Detail-oriented, organised and able to maintain proper documentation.
• Able to work independently and as part of a team.