Purchasing Clerk

The Purchasing cum Admin Assistant role

- Procurement and Sourcing:

- Ensuring materials/stocks are purchased according to requisition requested.

- purchase requisition processes for new products from the engineering section.

- Sourcing, negotiating quotations report to respective HOD.

- Supplier Management:

- Evaluating supplier competencies and competitiveness

- Maintaining sustainable relationships with suppliers

- Updating supplier documents and vendor files into system and hard copy.

- Inventory and Logistics:

- Daily inventory checks across all shortlisted items from warehouses

- raise and issuing purchase orders (POs) for materials/stocks

- gather monthly supplier statements of account

- Updating prices in the system and maintaining price lists

- Purchasing miscellaneous items (medicine, stationery, pantry items, etc.)

- Arranging for courier and postal services

- Assisting with ad-hoc administrative and purchasing duties

- Maintaining accurate records and documents

- Ensuring compliance with company procedures and regulations

To excel in this role, one would need:

- Attention

- Excellent communication and negotiation skills

- Ability to build and maintain relationships with suppliers

- Basic knowledge of inventory management and procurement principles

- Proficiency in Microsoft Office (especially Excel) and other relevant software

- Ability to multitask and adapt to changing priorities

- autocount added advantage

- Ensuring timely and accurate inventory checks

Chinese literate will added advantage (dealing with China)