Technical and Admin Assistant
Undisclosed
About the Role The Technical & Admin Assistant supports daily maintenance and operational activities by coordinating work orders, tracking equipment status, preparing reports and records, and liaising
About the Role
The Technical & Admin Assistant supports daily maintenance and operational activities by coordinating work orders, tracking equipment status, preparing reports and records, and liaising with internal teams and suppliers. The role also assists with inventory control, spooling activities, and ensuring maintenance documentation is accurate and up to date.
ROLES AND RESPONSIBILITIES
• Prepare IRs for the purchase of spares, hand tools, consumables and other maintenance item.
• Raise and track work orders and vendor service request.
• Coordinate schedules and communication between workshop, operations, procurement and suppliers
• Prepare maintenance reports, meeting minutes and correspondence.
• Collect status from workshop and field teams each week (Surface, PCE, DHT)
• Update the weekly status report and tracker and issue it by agreed deadline.
• Flag equipment with overdue maintenance, expired certification or inspection, repeated failures or repairs pending spares.
• Carry out periodic physical counts and reconcile them with system records
• Lead spooling operations: plan the job, prepare equipment and materials, coordinate the crew and make sure procedures are followed
• Monitor laser OD process during spooling and check them against the specified tolerances.
• Prepare the spooling and OD report with data, deviation, findings and recommendations for review
• Manage document control for procedures, certificates, calibration records and checklist
QUALIFICATIONS AND REQUIREMENTS
• Technical Diploma or Degree in Engineering, Petroleum Services, Instrumentation, Mechanical or related field with minimum 1 year experience acceptable.
• Fresh graduate are encourage to apply
• Working knowledge of computer software – Microsoft Office (Excel, Words & Power Point).
Why Join Us
• Be part of a company with over 35 years of proven excellence in the oil & gas services industry.
• Join a workplace that prioritises safety, innovation, and sustainability.
• Supportive environment that encourages professional growth and continuous learning.
• Competitive remuneration package with career development prospects.
