HR ADMIN (CAN START IMMEDIATELY)

Key Responsibilities :
1. Hostel Management
o Act as warden for all company hostels and conduct regular inspections.
o Arrange hostel accommodation for new employees and manage employees checking out.
o Handle hostel furniture, annual maintenance, pest control and related arrangements.
o Monitor hostel cleanliness, facilities, personal items and employee discipline issues.
o Data collection for utilities bills and others.

2. Company Vehicle Management
o Manage company vehicles, including road tax renewal, insurance, servicing and repairs.
o Monitor vehicle usage and ensure vehicles are used for authorised company purposes only.
o Monitor petrol usage and manage Touch ‘n Go (TNG) cards.

3. Safety & PPE Support
o Support the Safety Team in monitoring fire extinguishers and other safety requirements.
o Monitor PPE stock and ensure employees are provided with the required PPE, including safety shoes, earplugs and safety shirts.
o Ensure adequate first aid facilities are available at the company and all hostels.
o Monitor first aid stock and ensure employees use first aid facilities appropriately.

4. Company Facilities Management
o Monitor the condition of company facilities and arrange necessary repairs or maintenance.
o Conduct monthly inspections to ensure facilities are safe, functional and properly maintained.

5. Employee Relations & Audit Support
o Support HR team in handling employee relations matters.
o Assist in disciplinary issues and other HR-related matters when required.
o Support internal and external audits by preparing documents and providing necessary information.

6. Employee Transportation & External Agency Support
o Provide transportation support for employees for company-related matters.
o Arrange and drive foreign employees to the airport upon completion of their employment contract.
o Transport employees to clinics, hospitals, government agencies, banks and other external organisations when required.
o Assist with appointments, required documentation and coordination with relevant agencies.
o Maintain proper records of company transportation and employee-related trip

7. Recruitment & Manpower Support
o Support the HR team in recruiting new manpower and arranging manpower replacement as required.
o Assist in sourcing candidates, coordinating interviews and recruitment arrangements.
o Update and maintain job vacancies on MYFutureJobs and other relevant recruitment platforms.
o Participate in PERKESO MYFutureJobs career fairs, recruitment events and other manpower-related activities.
o Maintain proper recruitment records and provide other recruitment support as assigned.

8. Other HR & Administrative Support
o Perform other HR and administrative duties assigned by the HR Executive or Senior HR Executive.
o Ensure proper documentation and records are maintained for all assigned responsibilities.